UtiliFolio

Water service tie-card records

Field measurements in. Finished tie cards out.

UtiliFolio is a Windows application for water departments that keep service tie cards. Enter the ties you measured, attach photos, adjust a schematic sketch, and save the card in the established front-and-back format, on one laptop, without an internet connection.

See how it worksAsk about a pilot

Windows preview 0.3.0 The installed app window is still titled “UtiliVault” while the product name changes. This site does not offer downloads.

Back of fictional tie card DEMO-0001: a house symbol above a curb stop, with tie lines labeled 21 feet 3 inches, 15 feet 4 inches, 8 feet 9 inches and 16 feet 4 inches down to an 8-inch ductile iron main.
Real output from the card renderer, using a fictional address and registry number. Read this card as text.
Runs on
A Windows laptop, installed per user, with its backend included
Needs for local work
No internet, home PC, Python, AI model or Tailscale
Keeps records
In a records folder on that Windows account, with version history
Saves cards as
Printable 2-page or digital 3-page TIFF, 300 DPI, LZW compressed

Workflow

One record, six steps, start to finish.

The library, the entry form and the card preview sit side by side, so the record and the drawing are checked together.

  1. Find or start the record

    Search the local library by address or registry number, open an existing card, or start a new one.

  2. Enter what was measured

    Fill grouped fields for the record, tie measurements, main, service and notes. Choose standard sizes and materials from lists, or type a custom value.

  3. Attach the two photos

    Keep the annotated measurement photo with the record for checking, and attach the clean property photo used on the digital card.

  4. Pick a house style

    Choose one of 23 schematic house-family presets, then adjust its geometry to suit the sketch.

  5. Adjust the sketch

    Move the connected curb stop, house entry and main points, and place each named measurement label where it reads clearly.

  6. Review and save

    Preview front and back, check the revision history, then save a printable or digital TIFF with Windows' own Save dialog.

Features

What the Windows preview does today.

Everything in this section ships in Windows preview 0.3.0 and works offline.

Grouped measurement entry

Fields are grouped the way a tie card is read. Size and material fields offer standard choices, plus “Not recorded” and “Custom value” for anything the list does not cover, such as an old material description copied from the original card.

Entry form groups
GroupFields
RecordAddress, registry number, date, signed by (back of card), contractor, inspector
Tie measurementsLeft tie, right tie, main to curb, curb to house
MainMain size, main material, optional main line label override
ServiceService material main to curb, service material curb to house, service diameter
Reference and notesReference label, reference number, comments

Standard choices, with room for old records

Every list also includes “Unknown”. Choosing “Custom value” opens a text box.

Main size
2″, 4″, 6″, 8″, 10″, 12″, 16″, 20″, 24″, 30″, 36″
Main material
Cast iron, ductile iron, asbestos cement, steel, PVC, HDPE, copper
Service material
Copper, lead, galvanized steel, HDPE, PE, PVC, brass
Service diameter
½″, ⅝″, ¾″, 1″, 1¼″, 1½″, 2″, 3″, 4″, 6″

Library search

Find saved cards by address or registry number. The library holds the records saved on this Windows account.

Two kinds of photo

The measurement reference photo stays with the record for checking and is never printed. The property photo becomes page 3 of the digital TIFF only.

Back-of-card details

You enter who signed the back of the card. It is never filled in from the inspector field. The record date fills the existing date line, and the main label is written from main size and material unless you type your own.

House presets

23 schematic house styles, drawn by the app.

These previews come straight from the app’s house renderer. They are based on house families common in Framingham, Massachusetts, including Campanelli-type L-ranches, Capes and Colonials.

Schematic, not surveyed. A preset is an architectural reference symbol. It is not a model of a particular address or a measured property survey. Its geometry can be edited on each card.

Original (1)

  • Original

    Established simple house symbol.

Postwar ranches (8)

  • Ranch

    Low single-story frontage and broad roof.

  • Split level

    Offset roof heights and staggered window rows.

  • Campanelli-type · garage left

    L-shaped ranch family with a projecting left garage, low roof, and picture window.

  • Campanelli-type · garage right

    L-shaped ranch family with a projecting right garage, low roof, and picture window.

  • L-ranch · converted left garage

    General altered-ranch variant with windows replacing the left garage opening.

  • L-ranch · converted right garage

    General altered-ranch variant with windows replacing the right garage opening.

  • Gable ranch

    Single-story frontage with an end-gable roof and broad living-room window.

  • Raised ranch · split entry

    General variant with upper living windows, lower-level windows, and a split-entry stair.

Traditional houses (12)

  • Cape

    Steep roof with two dormers and a centered entry.

  • Colonial

    Two-story frontage with a centered entry and porch.

  • Garage on left

    Two-story frontage with an attached left garage.

  • Garage on right

    Two-story frontage with an attached right garage.

  • Cape · without dormers

    Compact steep-roof Cape with a centered door and no dormers.

  • Dutch Colonial · gambrel

    Two-slope gambrel roof, broad eaves, and a centered entry.

  • Garrison Colonial

    General Colonial variant with an overhanging upper story and supporting brackets.

  • Greek Revival · front gable

    Front-facing pediment, corner pilasters, and a side entry.

  • Bungalow · front porch

    Low broad gable with a full-width porch and tapered square posts.

  • Queen Anne · tower and porch

    Asymmetric tower, steep gable, projecting bay, and wraparound-style porch.

  • Italianate · bracketed eaves

    Low hipped roof, paired cornice brackets, and tall narrow windows.

  • Second Empire · mansard

    Mansard roof with dormer windows, corner turret, and a recessed entry.

Multi-family (2)

  • Duplex

    Paired entries and mirrored frontages.

  • Three-decker · stacked porches

    General multifamily variant with three window rows and stacked front porches.

Sketch editing

Arrange the drawing. Keep the numbers.

Connected points

The curb stop, house entry and main connection are linked. Move one and its attached lines follow, so the sketch stays connected.

Readable measurement text

Each label is named, so two identical distances can be told apart. Pick a label from the Move measurement text list or drag it, then use arrow keys or the movement buttons to fine-tune. Undo steps back; Reset returns a label to its default place.

Placement only. Dragging points or labels changes where things are drawn. It does not measure or recalculate lengths. The numbers on the card are always the ones you entered.

Try it here

Move measurement text on a sample sketch.

A small, simulated version of the label controls, using the fictional values from card A below.

Simulated example. Runs only in this page. It does not open, save, render or upload records, and refreshing the page resets it.

Simulated tie sketch for fictional record DEMO-0000. The same measurements are listed in the table beside it.8″ Ductile Iron38′ 7″61′38′ 6″18′ 8″
Drawn for this website. Lines stay where the measurements put them; only the text labels move.

Move measurement text

Choose a label, then use the direction buttons. With a mouse, pen or touch you can also drag a label on the sketch.

Measurements in this simulated sketch
MeasurementRecorded valueText offset
Left tie38′ 7″original position
Right tie61′original position
Curb to house38′ 6″original position
Main to curb18′ 8″original position

No labels moved yet. Recorded values never change when text moves, in this demonstration or in the app.

Outputs

The card format your records already use.

Preview the front, the back tie sketch and the property photo before saving. Each saved change is kept in the record’s history, and any earlier version can be restored as a new version.

Printable TIFF

2 pages

Front record and back tie sketch. No property photo. LZW compressed at 300 DPI.

Digital TIFF

3 pages

Front, back, and the clean property photo as page 3. LZW compressed at 300 DPI.

Saved with the Windows Save dialog (Downloads by default). The examples below are web copies of real renderer output with fictional addresses; their original text is unchanged.

Card A · DEMO-0000

Front of fictional water service tie card for 100 UtiliVault Demo Way, registry DEMO-0000. Full text below.
Front record
Back of the same card: application text, then a tie sketch showing a simple single-story house symbol, a curb stop and the main. Measurements listed below.
Back tie sketch
Read card a as text
Address
100 UtiliVault Demo Way
Registry number
DEMO-0000
Main
8″ ductile iron
Service
1″ copper main to curb; black plastic curb to house
Left tie
38′ 7″
Right tie
61′
Main to curb
18′ 8″
Curb to house
38′ 6″
Contractor, date, inspector, signer
Left blank on this sample
Banner
Marked as a fictional website demonstration

Card B · DEMO-0001

Front of fictional water service tie card for 102 UTILIVAULT DEMO WAY, registry DEMO-0001. Full text below.
Front record
Back of the same card: application text, then a tie sketch showing a two-story house symbol, a curb stop and the main. Measurements listed below.
Back tie sketch
Read card b as text
Address
102 UTILIVAULT DEMO WAY
Registry number
DEMO-0001
Main
8″ ductile iron
Service
1″ copper main to curb; steel curb to house
Left tie
21′ 3″
Right tie
15′ 4″
Main to curb
16′ 4″
Curb to house
8′ 9″
Contractor, date, inspector, signer
Left blank on this sample
Banner
Marked as a fictional website demonstration

Records and backups

Your records stay on the laptop.

Where records live

In a records folder inside the app’s per-user data folder. Storage details shows the path and Open records folder opens it.

Backing up

Close the app, then copy the whole records folder somewhere safe. TIFF files are finished outputs; the records folder also keeps photos, editable fields and history.

Recovery

If the local workspace stops, Restart local workspace brings it back. Updates keep the records folder. Save edits before closing; unsaved drafts may not survive a restart.

Status

What is shipped, what is separate, what is planned.

We would rather you know exactly what exists than be surprised during a pilot.

Feature status as of Windows preview 0.3.0
CapabilityStatusNotes
Offline Windows app with included local backendShipped in the Windows previewWindows preview 0.3.0. No internet, home PC, Python, AI model or Tailscale needed for local use.
Library search by address or registry numberShipped in the Windows previewSearches records saved on this Windows account.
Grouped measurement entry with standard dropdowns and custom valuesShipped in the Windows previewSizes and materials listed above, plus “Not recorded” and “Custom value”.
Separate measurement photo and property photoShipped in the Windows previewMeasurement photo stays with the record; property photo is page 3 of the digital TIFF.
23 schematic Framingham-area house-family presetsShipped in the Windows previewEditable geometry. Schematic references, not property surveys.
Connected curb stop, house entry and main pointsShipped in the Windows previewAttached lines follow when a point moves.
Named measurement labels: drag, keyboard nudge, undo, resetShipped in the Windows previewMoving text never changes recorded lengths.
Explicit signer and date; automatic main labelShipped in the Windows previewMain label comes from size and material unless you type an override.
Front/back preview, revision history and restoreShipped in the Windows previewRestoring saves the earlier version as a new version.
Native Save dialog: printable and digital TIFFShipped in the Windows preview2-page printable and 3-page digital, LZW compressed, 300 DPI.
Local records folder, backups guidance, Storage details menuShipped in the Windows previewRecords live under the app's per-user data folder.
Online phone workspaceSeparate online toolNeeds a running host computer and a connection. Uses its own records.
Automatic phone, laptop or Google Drive syncPlanned, not availableNot available. Libraries stay separate.
Offline phone submissionPlanned, not availableNot available yet.
CADCraft and OpenForma integrationsExplored, not shippedFeasibility work only. Not part of any release.

The online phone workspace is separate

A phone-friendly workspace exists as a separate online tool. It needs a running host computer and a network connection, and it keeps its own records. Nothing syncs automatically between the phone workspace, the laptop app and Google Drive. Offline phone submission is planned.

Not included

  • No AI is needed or included for the manual workflow.
  • No automatic import of an existing remote library.
  • Records made on different computers stay separate.
  • The preview is unsigned; workplace policies may block it until approved.

Pilots

Talk to us about a pilot.

UtiliFolio is in a preview stage. There are no published plans or prices. If your department keeps tie cards and would like to try the workflow on sample records, get in touch to discuss a pilot.

Email [email protected]